Replacing Excel with custom software: when is it time?
When do you replace Excel with a custom application? The warning signs, the real cost of spreadsheet errors and a step-by-step plan for SMEs.
Southern rim of Antwerpen
Aartselaar is about fifteen minutes from our office in Boom. We build web apps, internal systems and dashboards for the trade, distribution and service companies along the A12 and in the business parks behind it.
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Business activity in Aartselaar sits almost entirely along the A12 and N177 axis and in the business parks behind that road. That attracts a specific type of company: wholesalers, distribution, technical suppliers, service providers with a showroom or a warehouse and an office above it.
Those companies rarely have a production problem. Their problem is flow. Quotes, orders, stock, deliveries and invoicing run through three or four systems that half know each other. Every week, time goes into retyping data that already sits somewhere. That is the kind of waste software takes away.
Source: Gemeente Aartselaar, bedrijventerreinen
For trade and distribution companies the biggest gain is usually the integrations. Your webshop, your stock, your bookkeeping and your carrier talk to each other directly instead of through an employee who retypes everything.
We build that layer in between, plus the piece of custom work no package delivers. Think of a customer portal where your buyers see their own orders, deliveries and documents, or a pricing engine that guards your margins.
Plenty of companies here do have their figures, they are just spread across exports and spreadsheets that someone merges once a month. By the time the report is ready, the story is already old.
We build dashboards that run straight on your real data. Margin per customer, per product, per sales rep, live. Once you have seen that, there is no way back to the monthly export.
Our office in Boom is about fifteen minutes away via the A12. We also have an office in Puurs-Sint-Amands. Coming over is no trouble at all.
That is one of the things we do most often. We build the layer in between so data is entered once and is correct everywhere. Which integrations are feasible is something we look at during the first conversation.
Yes. A portal where your buyers find their own orders, deliveries, documents and invoices saves your team a lot of phone calls and email. It is often the first piece we build, because it pays back quickly.
A well-defined tool or MVP starts around €8,000, a full platform lands between €25,000 and €75,000. After a first conversation you get a fixed price and a date within 24 hours.
When do you replace Excel with a custom application? The warning signs, the real cost of spreadsheet errors and a step-by-step plan for SMEs.
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Within 24 hours you have a concrete scope and a price indication, no strings attached and no sales pitch.
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