Replacing Excel with custom software: when is it time?
When do you replace Excel with a custom application? The warning signs, the real cost of spreadsheet errors and a step-by-step plan for SMEs.
Vlaams-Brabant
Londerzeel is about fifteen minutes from our office in Puurs-Sint-Amands. We build web apps, internal systems and dashboards for the storage, distribution and production companies along the A12.
Book a callWhy Londerzeel
The Londerzeel industrial estate lies on the east side of the A12, roughly halfway between Brussels and Antwerpen, and covers nearly 57 hectares. Some 70 companies sit there, and about a third of them work in the storage and distribution of goods, aimed at the home market as well as the European one. The new Stone business park is expected to add another 400 jobs or so.
Distribution companies all have the same kind of software problem. The package handles the stock, and everything outside it lives in mailboxes and spreadsheets: complaints, returns, special arrangements per customer, recharged costs, price agreements. That is where time is lost every week and where the mistakes come from.
Source: Gemeente Londerzeel, industrieterrein
We rarely build a completely new warehouse system. What we do is close the edges. Returns that follow themselves up, complaints attached to a file, price agreements applied automatically, recharged costs nobody has to calculate by hand any more.
We connect that to the package you already use. You keep what works and you win time on everything around it.
The gain usually sits in three things. Less retyping, so fewer mistakes and fewer hours. Faster invoicing, because what has been delivered is in the system correctly straight away. And finally figures you can steer on, per customer and per product, without someone having to build a spreadsheet for it first.
We agree up front which of those three matters most. That decides what we build first.
Our office in Puurs-Sint-Amands is about a fifteen minute drive. We also work from an office in Boom. For a first conversation we come to you.
Rarely. We usually build the pieces missing around your package, such as returns, complaints, price agreements and recharged costs, and connect those to what you already have. You keep what works.
Yes. Dashboards that run straight on your real data are often the first thing we build, because they immediately show where your margin sits. No more monthly export that is already old when it is ready.
A well-defined tool or MVP starts around €8,000, a full platform lands between €25,000 and €75,000. After a first conversation you get a fixed price and a date within 24 hours.
When do you replace Excel with a custom application? The warning signs, the real cost of spreadsheet errors and a step-by-step plan for SMEs.
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Within 24 hours you have a concrete scope and a price indication, no strings attached and no sales pitch.
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