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Why growing transportation companies need custom software
Excel planning that no longer keeps up. CMRs sent to admin via WhatsApp. Forgotten trips on the invoice. Damage claims after the fact. Sound familiar?
Many transport companies operate on a patchwork of separate systems, Excel sheets, and manual processes. That works until you go from 15 to 30 trucks. Then what was once workable becomes a bottleneck that hinders growth.
Problem
The pile of frustrations we keep seeing:
Your dispatcher plans in Excel. Drivers send CMRs via WhatsApp. Admin has to process everything manually. Leave requests are sent by email. Invoicing happens after the fact—and things are regularly forgotten. Damage is only discovered after the fact, leading to discussions with customers.
Each step on its own is solvable. But together? Complete chaos.
The problem is not that there is no software available. The problem is that you would have to purchase a different system for each process:
- TMS for planning
- App for CMR scanning
- HR tool for leave management
- Invoicing software with tracking
- Damage management system
For each system, you must pay monthly license fees, which increase as your company grows in terms of personnel.
And then there's the fact that these systems don't communicate with each other. Admin enters data twice. Dispatcher has no overview of leave. Invoicing waits for CMRs that are floating around somewhere in WhatsApp...
The Build More approach
We are building a single system that connects everything.
Recent example: a growing transport company that had precisely these problems. We built a single platform for them that:
digitizes planning No more Excel. Real-time overview of who is driving where, linked to leave management. Dispatchers can immediately see who is available, who is on leave, and which trucks are free.
CMR processing automates
Driver takes a photo of the CMR in the app. The system recognizes it, links it to the correct trip, and the admin sees it immediately. No WhatsApp. No manual entry. From the yard to the system in one click.
Leave management streamlined
Request via app. Approval with one tap. Schedule updates automatically. Everyone has real-time visibility of who is present.
The systemsees which trips have been made, which CMRs have been received, and automatically generates invoices. Nothing is forgotten. Did the driver forget to report that he did extra work? It's in the system, so it will be on the invoice.
detects damage Beforeand after every trip: mandatory photos of the truck. AI automatically compares them. Damage detected? Notification sent to dispatcher and automatically recorded with timestamp. No discussions afterwards, no unexpected costs.
No lengthy ERP implementation. No months of training. A working system within 8 to 12 weeks—built around your processes, not the other way around.
Results & benefits
What it delivers:
- Admin saves 12+ hours per week - No more entering CMRs, no more double work between systems
- Faster invoicing - From weeks to days, improved cash flow
- More revenue - Nothing is overlooked, every trip is included on the invoice
- Lower damage costs - Early detection, clear responsibility
- One system instead of five - One-time investment vs. thousands of dollars per year for separate tools
- Scales with growth - From 20 to 50 trucks without additional administrative overhead or license fees
Why Build More
We know transportation.
Not because we only sell theory, but because we built it. We know what dispatchers need. We understand why drivers don't use apps if they are too complex. We understand that invoicing can't wait until admin has time.
Our approach: Keep your core systems clean, automate the gaps.
Do you already have a TMS? Perfect, we'll build around it. Do you work with specific accounting software? We'll link it. We don't replace what works—we supplement what's missing.
And we do it quickly. Where large software companies need months for analysis, we deliver a working solution within weeks. Modular design: start with the biggest pain point, then expand.
Is custom software right for you?
Check yourself:
- You have 15+ trucks and are growing
- Admin is working overtime to get everything processed.
- Drivers send CMRs via WhatsApp/email
- You pay for multiple separate software tools
- Invoicing is delayed and things get forgotten
- You are open to improvement
Do 3+ points apply to you? Then your company is probably losing thousands of dollars a year due to inefficiency. You can recoup that very quickly with custom software.
Ready to say goodbye to the patchwork quilt?
Book a brief introductory meeting. We will listen to your current operations and work with you to identify areas where short-term gains can be made. No sales pitch—just determining whether there is a good fit.
